HOUSEHOLD REGULATIONS

by

Ivoren Kruis, Dutch Oral Health Association

Management

Article 1

1. The association has a board consisting of a preferably odd number of members of at least three persons to be determined by the board.
2. The chairman is elected by the general meeting of members.
3. The other members of the board are appointed by the general meeting of members on the recommendation of the board.
4. The board members are appointed for a period of three years and can be re-elected three times. The board elects a secretary and a treasurer from among its members.
5. Board members resign in accordance with a regulation set out in the Internal Regulations. Retiring board members are immediately eligible for re-election.
6. The members' meeting has the authority to put forward one or more opposing candidates, provided that this is done on the proposal of at least fifteen members. In that case, the board must be notified in writing at least seven days in advance.

Article 2

1. The board manages the Ivoren Kruis and carries out all activities that belong to it in accordance with an administrative concept to be agreed upon.
2. The board sets the agenda for the Members' Meetings and implements the resolutions of these meetings. The board is accountable to the general meeting of members (GMM) for its policy and actions.

Article 3

1. The board meets at least once every three months.
2. The chairman or, in his1 absence or absence, the vice-chairman
   or another board member presides over the meeting of the board.
3. As a rule, the official secretary attends the board meeting.
4. At the invitation of the board, others may also participate in the meetings of the board.
5. The board can only take legally valid decisions if at least three board members are present and with an absolute majority of votes.
6. The persons referred to in paragraphs 3 and 4 do not exercise voting rights in the meeting of the board.
7. Minutes are kept of board meetings.

Article 4

1. The chairman ensures good cooperation within the board and between the board and the bureau.
2. The duties of the Vice-President include replacing the President in his absence in all his functions related to the Presidency.

Article 5

The duties of the secretary include taking minutes of board meetings
members' meetings, compiling the annual report and conducting administrative correspondence. If desired, this can be submitted to the official secretary.

Article 6

1. The treasurer is charged with the management of the finances and is accountable to the board and to the GMM.
2. In the event of his resignation or temporary replacement due to absence, he is, unless circumstances make this impossible, obliged to account for his management to his successor or replacement within three weeks and to hand over the books and cash to him. This obligation also rests on the replacement at the end of his management.
3. The treasurer must draw up the budget before the start of the new association year after prior consultation with the board and the support office.
4. The treasurer collects the dues from the members.

Advisory board

Article 7

1. The board may set up an advisory board.
2. The Advisory Board advises the board of the Ivoren Cross, solicited and unsolicited, on policy topics that are important to the Ivoren Cross.

Article 8

1. The members of the advisory council are appointed by the board.
2. The members of the Advisory Board elect a chairman and a secretary from among themselves. This chairman presides over the meetings of the advisory council and sets the agenda for those meetings in consultation with the chairman of the board.
3. The chairman of the board or his deputy usually participates in the meeting of the advisory board. Except these can
   others are also invited to attend the meetings of the Advisory Board.
4. The Advisory Board consists of at least 3 members elected for three years. Reappointment is possible once or more often.

Article 9

1. Meetings of the Advisory Board are held as often as deemed necessary, but at least twice a year.
2. A meeting of the Advisory Board can be convened at the initiative of the chairman of the Board or the Advisory Board or by at least three members of the Advisory Board.
3. The meeting is announced in writing at least 14 days in advance, also to the board.

Article 10

1. The Board of the Ivoren Cross is obliged to provide the Advisory Board with all information that is necessary for proper advice from the Advisory Board.
2. A report is made of the individual meetings.
3. The board of the Ivory Cross is authorized to request the advisory council for written advice or recommendation.
4. Neither the chairman of the board nor any other board members present participate in the formulation of the above advice.

student committee

Article 11

1. The board is authorized to set up a student committee.
2. The chairman of the student committee is a member of the student board.
3. Students may participate in the student committee up to a maximum of one year after their graduation, this also applies to the chairperson.

contribution

Article 12

1. All regular members are due dues. Honorary members and extraordinary members are exempt from dues. In addition, student members are exempt from contribution during their study time.
2. Board members, members of the advisory board and bearers of the Dr. Carl Withausmedaille (if member) are not exempt from dues.
3. The ordinary members are divided into the rate groups:
   (oral) care professionals, assistants, group practices, (educational) institutions, companies and students. Members can be natural persons as well as legal persons.
4. The membership year runs from January 1 to December 31. The amount of the contribution is determined annually by the GMM on the proposal of the board. The starting point is that the contribution amounts determined in the general meeting are at least
   are indexed.
5. New members pay the contribution for the entire year, regardless of the moment of registration. The contribution is due on 1 January of the association year and must be paid no later than 30 days after receipt of the contribution invoice.
6. Members who have not fulfilled their contribution obligation within the set period will receive a payment reminder with the request to comply with the said obligation. In case of repeated reminders, a collection agency can be called in. The board can decide to expel a member in the event of repeated summonses.
7. Members have, if the contribution has been paid, access to the ALV and are exempt from paying the entrance fee of the Ivoren Kruis annual congress.
8. If a legal entity such as a group practice/institution/company is a member, it can allow a maximum of 2 persons to be designated by it to participate in the annual conference for the membership fee.
9. Cancellation of membership for the following association year must be made no later than October 31 of the current association year.
10. In cases where the provisions of these regulations are not clear or not provided for, the board will decide.

Vacation allowances

Article 13

1. The members of the Ivoren Kruis board, including the student board member, are entitled to an attendance allowance in accordance with the KNMT vacancy regulations.
   at an on-site meeting. There is no compensation for an online consultation.
2. The members of the Advisory Board are entitled to an attendance allowance in accordance with the KNMT vacancy scheme for a meeting on location. There is no compensation for an online consultation.
3. The members of the student committee are entitled to an attendance allowance of €50 for a meeting on location. There is no compensation for an online consultation.

Desk

Article 14

The board may be assisted in its day-to-day activities by an official secretary and/or a support bureau. The official secretary directs these activities.

Article 15

The official secretary is charged with the preparation and implementation of the Ivoren Cross policy, as well as with the coordination of the activities and the organization of the bureau. In his absence, he will be replaced by a person to be designated.

Member meetings

Article 16

1. Members' meetings are convened by the board by sending a convocation, which states the items to be discussed.
2. The official secretary will ensure that this convocation is sent to the members at least 14 days before the date set by the board.

Dr. Carl Witthaus Medal

Article 17

The dr. The Carl Witthaus Medal can be awarded on the proposal of the board to persons who have distinguished themselves in a very special way in the field of the purpose of the association. The form of this medal is determined by the board.

Amendment of the House Rules

Article 18

1. The Rules of Procedure can be amended and supplemented by a decision of a members' meeting, taken by an absolute majority of the valid votes cast.
2. The amended copy of the internal regulations will be sent to them by the secretary at the request of the members.
3. Decisions that deviate from the Bylaws must be submitted to the members.
4. The amended internal regulations come into effect immediately after the relevant members' meeting.

*1 Where 'he' and 'his' are written, 'she' and 'her' can also be read, or those/them/them.